As we depend more on these technologies, the security of our web conferencing platform is becoming more of a concern. The unscrupulous actors will try to exploit any opportunity of benefitting from the flaws of video conferencing systems.
It’s critical to work with a safe and dependable video conferencing platform. To safeguard your company, your employees, and the clients you serve, follow these nine best practices for secure video conferencing.
#1. Lockdown meetings by end-users.
The unfortunate cases of “Zoombombing” may have been avoided if the video conferencing administrator had been able to lock down the conference using some simple security settings. Mute options, waiting rooms, and event-specific security logins are a must.
#2. This is a business-grade solution, not a consumer-grade one.
Stay away from consumer-grade software for security reasons. Consumer tools are often “generic” and un-customizable. B2B video conferencing companies provide a more comprehensive set of security capabilities in their packages. Many are even HIPAA-compliant, which is excellent for any sector.
#3. Encryption from beginning to conclusion.
Choosing a video conferencing service that enables end-to-end video and audio encryption is a vital security best practice. End-to-end encryption (E2EE) video conferencing solutions cover the complete service, from front-facing meeting rooms to underlying infrastructures and even the equipment you employ, such as web cameras and microphones.
#4. Video conferencing with a web browser.
The majority of video conferencing options need the installation of software. Not only does this expose your device to “ghosts in the machine,” but it also forces you to remember to update your gadgets to ensure that you have all of the current security fixes. The advantages of a browser-based web conferencing solution are that it is continually and in real-time updated on the web.
5. Each event has its own unique meeting ID.
While it is handy and straightforward to use the same meeting ID for every meeting, it is also risky. End users should be taught to choose the option to create a new password for each session. Look for a video conferencing system that makes unique video IDs the platform’s default setting. Also, make sure your team knows to choose that option when organizing a video conference.
#6. Make use of digital backdrops.
When you’re in a webinar, or your web meeting platform will be accessed by hundreds of stranger participants, you’ll need a virtual backdrop. Some video conferencing services allow you to add a green screen or drop in a backdrop for free.
#7. Make an announcement while recording.
Make it a point to inform participants in your video conference that the meeting is being recorded to preserve their privacy. For anybody who has arrived late, you may want to repeat it halfway through the event.
#8. Use the chatroom option with caution.
A chatroom is now included in almost all video conferencing platforms. Ensure your staff are aware of the chat guidelines. They must not exchange files or click links posted in chat rooms by other users, especially if this is a public event. You may even be able to turn off the chat functionality until the video conference is over and you’re ready to take questions.
#9. Don’t allow automatic screen sharing,
We mentioned being able to lock down a video conference at the start of this list. Screen sharing settings should be switched off by the administrator, especially critical video conferencing security best practice.
